Job Description

Position Type:
Secretary/Clerical/Finance/HR/Receptionist

Date Posted:
4/14/2025

Location:
Culbreth Middle School

Date Available:
08/01/2025


TITLE: School Receptionist (2025-26 School Year)


SALARY: Pay Grade 101 (In accordance to our CHCCS Salary Scales)



BENEFITS : Full benefits including paid holidays, sick leave, annual leave, holiday pay, health insurance and retirement. Local supplement of 5.5% starts the month after completion of first year. State longevity after 10 years of service.


QUALIFICATIONS:

1. Graduation from a two-year college or technical school majoring in a computer-related field or administrative office support.
2. Minimum two years of experience with data entry.
3. Minimum of one year experience in data management or the equivalent of experience with a computer system that requires knowledge of editing and completing source data.
4. Typing, filing and other secretarial skills.
5. Ability to deal with people in tactful and effective manner.
6. Excellent communication and decision-making skills with the ability to communicate to a wide variety of groups.
7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Principal

JOB GOALS:

1. To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors in the additional role of receptionist.
2. To assist in the administration of the school's business affairs so as to provide the maximum services for the financial resources available.
3. To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors.
4. To provide dedicated, first-line technical and computer support for the school staff using Power School and any associated modules.
5. To assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children.

PERFORMANCE RESPONSIBILITIES:

1. Serve as the main source of contact in the front office in the role of receptionist.
2. Maintain and utilize the web-based student information system.
3. Maintain a working knowledge of student accounting procedures and regulations, source data, and the functionality of electronic student files.
4. Prepare customized reports and databases for local school needs.
5. Coordinate user security within PowerSchool.
6. Maintain records of student withdrawals, including reasons for withdrawal and students' future plans, and prepare periodic statistical reports (Drop Out Report).
7. Maintain exceptional student information.
8. Attend conferences and training sessions to develop and maintain a knowledge base of database management and PowerSchool.
9. Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
10. Maintains a complete and systematic set of records of all financial transactions of the school.
11. Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
12. Summarizes and balances entries recorded in individual journals and ledgers, and transfers data as appropriate.
13. Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.
14. Computes and records cash receipt summaries.
15. Reconciles canceled checks with bank statements and verifies bank balance with statements.
16. Maintains financial records and completes monthly reports for Finance.
17. Does all bank deposits of school monies and prepares payroll records for employees.
18. Responsible for the school's accounts receivable and accounts payable.
19. Maintains stock supplies and orders as needed and distributes stock to employees, as requested.
20. Maintains student records as shall be required and disseminates copies as requested.
21. Greets all visitors courteously, determines their needs, checks appointments, and directs and escorts them to the proper person.
22. Answers office telephone and responds appropriately to requests for information.
23. Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors.
24. Receives and distributes mail to appropriate persons.
25. Maintains such records and reports as requested by the principal.
26. Perform other duties as assigned by the school principal and/or designee.

PHYSICAL QUALIFICATION: Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion. The ability to lift a minimum of 20 pounds.

TERMS OF EMPLOYMENT: 11-month position; work schedule determined by the Principal.


EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel. Chapel Hill-Carrboro City Schools

Job Tags

Holiday work, Local area, Immediate start,

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