Job Description

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Recruitment Timeline:

- Release Job Announcement: July 17, 2025

- Job Applications Due: July 31, 2025

- Application Screening: July/August 2025

- Interviews: August 2025

- Job Offer: August 2025

Under the general direction of the Staff Services Manager Ill, the Staff Services Manager I (SSMI) will provide day-to-day direction and supervision to a group of analytical staff within the Office of Grants Administration’s (OGA) Contract Unit. The SSMI will be primarily responsible for the development, implementation and coordination of all contractual agreements entered into on behalf of the Department.

Duties include but are not limited to:

• Supervise, plan, organize, review, and direct the daily activities of staff on the development, review, and processing of all the Departments Information Technology (IT) and non-IT contracts, including the competitive and non-competitive bid processes. Ensure all activities conducted by staff conform to all departmental and statewide rules, regulations, guidelines, policies and procedures.

• Review and approve contractual agreements by hard copy as well as utilizing the Financial Information System for California (Fl$Cal) System, and execute, all the Departments IT and non-IT contracts, ensuring all statements of work, budgets, terms and conditions and supporting documentation are consistent with the State Administrative Manual, State Contract Manual, California Government Code, Public Contract Code, and Department of General Services requirements.

• Ensure all IT and non-IT contracts are processed pursuant to the applicable delegated Departmental authority.

• Review and approve cooperative and grant agreements by hard copy as well as utilizing the Fl$Cal System, and execute, all the Departments cooperative and grant agreements, ensuring all statements of work, budgets, terms and conditions and supporting documentation are consistent with Department and federal requirements and policies.

• Plan, organize, manage, direct, and review the overall workload, activities, and operations of the Grant and Contract Unit; set priorities and assign tasks, provide supervisory direction, and monitor completion of assignments.

• Plan, organize, and facilitate activities, information, and services in connection with developing, adjusting, and maintaining the Contract Unit budget for fiscal forecasting and planning.

• Prepare and produce various reports for CDFA management, Executive Office and external and internal customers.

• Supervise staff in the execution of contracts and ensure activities follow all applicable State and Federal laws and regulations.

• Develop, conduct and coordinate department trainings on contract processes to ensure all department staff who prepare or administer contracts are aware of the most up-to-date rules, policies and procedures.

• Develop and ensure proper implementation of policies and procedures for department-wide contract use, including internal policies and procedures, requirements of the State Administrative Manual and State Contract Manual, California Government Code and Public Contract Code, and the Code of Federal Regulations.

Please refer to the duty statement for a detailed description of the job duties.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the .

Working Conditions

The duties of this job are performed indoors up to 95% of the time. The remaining 5% involves traveling to various locations throughout California to attend trainings, meetings, or workshops on behalf of OGA. Travel requires use of common carriers (airplanes, trains, etc.) and automobiles. The employee’s workstation is located inside the OGA and is equipped with standard office equipment. The employee’s workplace is 1220 N Street, Sacramento, CA 95814.

Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy.

Special Requirements

Applicants are required to submit both a resume and a Statement of Qualifications (SOQ) in addition to a standard State application (Examination/Employment Application STD 678). Only those applicants who submit the required documents by the final filing date will be considered.

The SOQ is requested to elicit information regarding each applicant’s interest and experience in relation to this position. The completed SOQ should not be more than two (2) pages, using Arial, 12-point font size. Resumes, letters, and other materials will not be accepted in lieu of the SOQ. Applications received without a resume and responses to all SOQ prompts will not receive further consideration and will be excluded from the hiring process.

The SOQ must address the two (2) numbered items below.

1. Why are you interested in the position?

2. Describe your education, experience, skills, and qualities related to the desirable qualifications.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of all aspects of State contract processes and regulations.

• Familiarity with the FI$Cal system.

• The ability to interpret and apply rules, regulations, and policies.

• Effective presentation skills and experience conducting training.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.

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